Applications accepted through April 13, 2014
To apply go to http://employment.ku.edu/staff/279BR.
The Communications Coordinator plays a key role in advancing the public profile of the Spencer Museum of Art (SMA) at the University of Kansas (KU) by building awareness of the Museum among general and targeted audiences. This position works closely with the SMA Director of External Affairs and the KU Office of Public Affairs to develop, manage and expand the Spencer’s public presence through a robust marketing program that utilizes a broad range of print, digital, and social media platforms. Institutional writing responsibilities will include content development, editing, and refinement the Museum’s written materials; and supporting the Spencer’s grant writing activities by assisting with proposal development and grant reporting needs.
Marketing & Publicity Duties
- Work collaboratively with Director of External Affairs to develop and implement short- and long-term publicity and marketing strategy to inform current and potential audiences of the broad range of opportunities for engagement, including exhibitions, publications, events, and programs.
- Write and edit press releases, media alerts, backgrounders, sponsorship fact sheets, and other public information to support media outreach efforts for the Museum.
- Develop media mailing lists; maintain and actively endeavor to expand list.
- Forge critical relationships with international, national and local press contacts, ranging from mainstream media to niche outlets; proactively pitch stories to local, regional and national media.
- Handle and fulfill requests from members of media; track placement progress from pitch to publish.
- Coordinate logistical details of exhibition press previews, staff media events, and track media participation in public programs, development events, etc.
- Monitor local and national news with an emphasis on arts and lifestyle coverage on a daily basis; work with information management team to track and coordinate, and assure permanent retention of SMA media coverage.
- Develop and edit content, and ensure timely and accurate production of the museum’s publicity and marketing initiatives in printed, electronic, or other media format, including but not limited to: semi-annual printed newsletters, e-newsletters, exhibition catalogs, web content, annual reports
- Develop and implement social media initiatives through contribution of content and distribution (Facebook, Twitter, SMA blog, and Flickr pages).
- Recruit and supervise student communications intern(s).
Editing & Publication Coordination
- Work closely with curators and other relevant staff to edit and refine all labels and educational materials for galleries and temporary exhibitions.
- Work closely with Director of External Affairs and Development Communications Coordinator to edit and refine membership materials, letters, invitations, and other development-related written materials.
- Work closely with curators and other relevant staff to edit major publications of the Spencer.
- Work closely with the graphic designer in the production of relevant printed museum materials including object labels, exhibition materials, newsletters, invitations, and museum publications.
- In collaboration with the director, Director of External Affairs, Grant Writer and curatorial staff, produce and edit content for institutional reporting purposes, intra-university funding requests, and other University-oriented publications and reports.
- In collaboration with Grant Writer, develop and maintain SMA style guide for use by Museum colleagues.
- Collaborate with development staff on funding and cultivation projects identified by the director as an institutional priority.
- Work collaboratively with SMA colleagues to develop and distill distinctive ‘voices’ or tones for general and specific target audiences.
- Support the Museum’s grant writing activity by working collaboratively with the grant writing team and curatorial, academic, and public programs departments to research, develop, write, and submit public and private foundation grant applications at the local, state, and national level in accordance with the requirements of various granting organizations.
- Bachelor’s degree in journalism, public relations, marketing, communications, or relevant field
- Minimum of one year of professional experience
- Excellent writing and editing skills as evidenced by application materials
- Excellent project management skills as evidenced by application materials
- Experience with Microsoft Office Suite
- Four or more years professional experience in journalism, public relations, marketing, advertising, or fundraising communications
- Knowledge of the regional arts community
- Relationships with regional journalists and media outlets
- Master’s degree, preferably in journalism or related field
- Two or more years grant writing experience with documented success
- Public speaking experience
- Demonstrated experience working in an academic institution
- Ability to work well in a fast-paced environment and successfully prioritize tasks as evidenced by application materials.
To apply go to http://employment.ku.edu/staff/272BR.
The University of Kansas “Changing for Excellence” (CFE) mission focuses on transforming administrative operations to create business processes, systems, and workflow that are efficient, effective and enable excellent customer service. One of the solutions identified to help achieve these goals is the development and implementation of a Shared Service Center (SSC) model supporting activities in HR, finance and post-award research administration.
The day-to-day finance activities in the Shared Service Center will be conducted by SSC Accountants and Accounting Specialists. These positions will be responsible for working with assigned units, departments and centers as well as the SSC Finance Manager to perform financial business activities in an environment of excellent client service. The positions will use accounting skills to perform financial support functions for the departments, provide departments with accurate and timely information to make decisions, and ensure efficient transaction processing.
The SSC Accounting Specialist will provide timely and professional services that support or enhance the administrative and service goals of the units served. The SSC Accounting Specialist will report to the SSC Finance Manager or SSC Accountant, and will be responsible for transaction processing for the units served.
Responsible for purchasing and resource management, following University, KUCR and Endowment guidelines and regulations; including documentation:
- Processes payments through financial systems and determines appropriate account and funding for payment.
- Develops unit processes to ensure that appropriate funding sources are used and that resources are available for purchases; audits and reviews department/center procurement card purchases to ensure procedures for compliance with University, Endowment and KUCR accounting systems are followed.
- Manages travel arrangements and reimbursements; reviews all travel requests to ensure that expenditures and reimbursements are in accordance with pertinent laws and regulations; processes payments and reimbursements as appropriate.
- Determines and follows university purchasing and bid procedures, contracts, and federal regulations to ensure appropriate purchases are made.
- Enters or approves program expenditures with payments in PeopleSoft Financials, KUPPS and KU Endowment Association (as delegated by the areas served).
- Works with the Finance Manager to resolve problems related to billing errors, non-receipt of invoices and discrepancies between statements and records.
- Verifies scholarship recipients, processes posting forms to Financial Aid and Scholarship and provides data and reports to the Chair or Director in support the department’s scholarship process.
For each department/center served, responsible for initiating, administering and reporting on all fiscal operations for the units that you are assigned to; including, but not limited to:
- Directs and participates in day-to-day fiscal operations such as cost accounting, revenue analysis or other specialized activities; ensures compliance with established University, Endowment and KUCR accounting principles, policies and objectives.
- Responsible for monitoring departmental expenses and processing cost transfers when needed; ensures that expenditures follow all University and Endowment processes and procedures; identifies discrepancies to supervisor and unit Director/Chair.
- Works with the Finance Manager to inform and assist the Director/Chair with operational needs and related budgetary impact.
- Works with the Finance Manager to provide the Director/Chair with financial information to assist in the development of the annual operating budget.
- Works with the Finance Manager to provide non-standard reports and statements such as cash forecasts reflecting the interrelation of accounting, cost budgeting, program costs or comparable information; identify trends or deviation from standards; evaluate and predict the effects of changes on operational programs/systems; identify management needs and refine account structure or reports accordingly.
- Gathers data for and prepares budgetary, statistical, reconciliation and other requested reports for leadership and SSC Director and Finance Manager.
- Monitors accounts receivable, revenues and expenses and compares balances to the annual budget.
- Works with the Finance Manager to monitor salary lines for regular and temporary employees; complete projection analysis regarding budget vs. expenditures for supervisor and director and make suggestions on reallocation of available shrinkage dollars.
- Escalates questions as appropriate to the SSC Finance Manager and/or the Chair/Director.
Other SSC Responsibilities
- Coordinates with central finance on the interpretation and communication of finance policies, procedures, and programs.
- Reviews and recommends changes to department and SSC procedures to ensure compliance with policy; prepares and updates procedural manuals and related instructional materials.
- Serves as a resource to department staff and faculty to ensure compliance with policy.
- Participates in department meetings and events to maintain knowledge of the department and relationship with the faculty and staff.
- Attends regular meetings, training sessions and professional development workshops/seminars to keep current on policies and procedures relevant to position responsibilities, as requested and approved by the SSC Finance Manager.
- Bachelor's degree OR high school degree/GED and two years of relevant experience.
- Computer skills in a PC/Windows environment including MS Word and MS Excel as demonstrated by application materials and previous experience.
- Excellent written communication skills and attention to detail as demonstrated by application materials.
- Bachelor’s degree in finance, accounting, business administration or related field.
- Experience using a financial ERP (Enterprise Resource Planning system), such as PS Financials.
- Experience with fund accounting.
- Analytical and problem-solving skills.
- Informational writing experience with program and training materials through mediums such as the web, social media, brochures, manuals.
- Ability to work in a team environment, be flexible and accountable, manage conflicting responsibilities, prioritize tasks and consistently meet deadlines.
Starting at $36,000
Statement on Diversity & Inclusion:
As a premier international research university, the University of Kansas is committed to an open, diverse and inclusive learning and working environment that nurtures the growth and development of all. KU holds steadfast in the belief that an array of values, interests, experiences, and intellectual and cultural viewpoints enrich learning and our workplace. The promotion of and support for a diverse and inclusive community of mutual respect require the engagement of the entire university.