Employment Opportunities

Project Coordinator/Administration

The Spencer Museum of Art at the University of Kansas seeks a full-time Project Coordinator. The Spencer consists of thirty-three (33) permanent staff members (faculty, academic staff, unclassified professional staff, and university support staff); 7 half-time graduate research assistants; and approximately 15-20 student assistants with offices in two facilities on campus. This is a key member of the administrative team responsible for coordinating activities and projects and gathering and disseminating information across the organization.

• Assistant Editor, exhibition labels and The Register
  • Edit gallery labels and other printed materials as required
  • Gather and fact-check data
  • Edit for content, grammar, and length
  • Assist with the conception of ideas for themes/content
• Institutional archivist (physical and data)
  • Regulate access to archives
  • Organize files so that they are accessible and useful
  • Add new files as relevant
• Publication Exchange Program Coordinator
  • Work with the SMA assistant director, Murphy Art and Architecture Library director, and the Libraries Administration to implement the annual publication exchange program to share the Spencer’s scholarly publications with libraries and museums both nationally and internationally
• Coordinate exhibition planning, staff, and project specific meetings
  • Bi-weekly exhibition planning: determine topics, in concert with two other staff members; determine personnel needed at meetings; alert necessary staff to meetings.
  • Monthly staff meeting: with Director, schedule speakers and create agendas for meetings
  • Project specific meetings: as needed for relevant tasks
  • Maintain twelve-month project calendar with timelines and deadlines.

• Serve as the personnel related staff member for the department
• Conduct searches for academic staff and faculty, unclassified, USS, and student hires
• Complete time and leave reporting
• Remain up-to-date on changes in payroll policy and answer staff questions about pay and leave

20% Additional duties as needed by the director or management team

• Bachelor’s degree
• Minimum of one-year administrative management in a fast paced and highly functioning organization
• Experience with classified information and compliance with confidentiality expectations
• Successful record of academic and journalistic writing, editing, and proofreading

• Art or Art History course and/or experience working in an art setting
• Knowledge of Spencer Museum of Art and collection
• Knowledge of University of Kansas
• Previous experience with PeopleAdmin and PeopleSoft

To apply go to http://jobs.ku.edu and search position number 00000118. For more information go to www.spencerart.ku.edu. Selection for interviews begins July 22, 2009. EO/AA employer.