Spencer Museum of Art The University of Kansas
detail: Sheridan Square 1950: Manhattan by Armin Landeck

Employment Opportunities

Internal Operations Administrative Assistant (less than full-time)

First Review of Applicants: October 13, 2014. Apply Now

Position Overview:

The Administrative Assistant reports to the Director of Internal Operations. The primary responsibility of the Assistant is overseeing the day to day administrative office need for the SMA staff. In addition to providing information internally, the Assistant serves as a facilitator between the SMA staff and the Campus Administration and Operations Shared Service Center (CAO-SSC) to ensure efficient communication related to financial, research, and human resources transactions. The work requires attention to detail and the ability to meet deadlines, as well as a high level of confidentiality. It also requires the ability to function responsibly, act independently, and use discretion.

This is a part-time position working 24 hours per week.

Job Description:

50% Internal Operations Administration

25% CAO- SSC Administration

20% Enterprise Development

5% Other Administrative Duties as Assigned

Required Qualifications

  1. Bachelor’s degree OR High School Diploma or GED and three years of professional experience in a business setting.
  2. One year of experience in administrative support work, including basic office computer systems.
  3. Proficiency in MS Office Suite, and in particular Excel and Access as demonstrated in application materials

Preferred Qualifications:

  1. High level of organizational skills with an emphasis on attention to detail.
  2. Background in arts administration or working in a museum setting.
  3. Experience in event planning and execution.
  4. Strong written and communication skills.
  5. Ability to work well in a strong team environment and independently.
  6. Bachelor’s degree.

Additional Candidate Instruction

Complete applications require a cover letter and professional resume. Incomplete applications will not be considered.

Advertised Salary Range


Application Review Begins


Anticipated Start Date



Statement on Diversity & Inclusion:

As a premier international research university, the University of Kansas is committed to an open, diverse and inclusive learning and working environment that nurtures the growth and development of all. KU holds steadfast in the belief that an array of values, interests, experiences, and intellectual and cultural viewpoints enrich learning and our workplace. The promotion of and support for a diverse and inclusive community of mutual respect require the engagement of the entire university.